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Administrative Services Coordinator

Posting ID 129173
Department Graduate Medical Education/UIHC
Jobcode Admin Services Coordinator
Working Title Administrative Services Coordinator

The Graduate Medical Education office is seeking a temporary Admin Services Coordinator to assist with office related duties. This position will work primarily Monday-Friday, 8:00 a.m. to 4:30 p.m. Minimum $18.13/hour

  • Monitor phone and communicates directly with departmental officers and hospital leadership.  
  • Manages communications and complex schedules for the GME Associate Dean/Associate Hospital Director and the GME Director.  Includes calendar maintenance for appointments, the triage and management of critical phone calls, events, travel and conferences, organization of documentation, files, and presentation materials.
  • Gathers and provides information, as appropriate.
  • Interprets and independently manages complex schedules for multi-participant meetings.
  • Triages GME mailbox queries to appropriate GME professional staff.
  •  Develops materials as required, including exhibits for reports, summaries, and presentations.  Drafts and edits agendas, minutes and supporting documents on platforms including Word, Excel and PowerPoint.
  • Provides support to the House Staff Council, including event planning, ordering, room/space reservations and budget tracking of house staff funds.
  • Other duties as assigned.


  • Position requires a minimum of a bachelor’s degree or equivalent combination of education and experience. 
  • Candidate must evidence excellent verbal and written communication skills and the ability to work collaboratively with staff at all levels. 
  • Work experience in an office setting that emphasized the need for collaboration, nuanced and confidential communication, and independent thinking is required.
  • Experience in the successful management and tracking of information and projects is required, along with the ability to use a variety of computer tools and applications.
  • Experience with computer applications is required.


Application Instructions Please send your resume to
Ad Start Date 07/20/2022
Ad End Date 08/22/2022

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