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Faculty Merit Postdoctoral Professional & Scientific Research Temporary Internal

SECRETARY III

Requisition # 021062

Merit Applications will be accepted through 4:59 PM on the advertising end date.

Position Basics


Position Type:Office/Clerical
Job Type:Regular
Initial Advertising Ends on:Extended Until Position is Filled
Organization:Carver College of Medicine
Department:Family Medicine
Sub Department:Family Medicine
Building:Pomerantz Family Pavilion (PFP)

Salary


Monthly Salary:$3,177
Annual Salary:$38,126
Pay Grade:11

Work Schedule


Part/Full TimeFull Time Position
Hours:8:00 AM to 5:00 PM
Shift:1st
Work Week:Regular
Days Off: Sun,Sat

Job Details


Background Check:Successful candidates will be subject to a criminal background check.
Special Qualifications(Skills):
Definitions
  • Budget Preparation
  • Manuscript typing for Publication
  • PC Spreadsheet
  • PowerPoint
  • Word Processing
Desired Qualifications:Prefer college degree or equivalent. Prefer experience with a citation manager, such as RefWorks or Endnotes for publication; mail merge, data entry and online manuscript submissions; Cayuse and grants.gov; Qualtrics survey preparation and analysis; and standard format for College of Medicine CVs.
Duties:Provide secretarial support to the Director of IRENE (Iowa Research Network)/Iowa Academy of Family Practice Endowed Chair in Rural Medicine, a Research Scientist, a biostatistician, and other research faculty.

Duties involve assisting research faculty with grant proposal and budget development and submission and post-award grant management; information management and record keeping (electronic and hard copy); compiling reports; maintaining files (e.g., curriculum vitae, biographical sketch, and other support documents); assisting with manuscript preparation and submission and uploading manuscripts that fall under the Public Access Policy to PubMed Central via NIHMS System; maintaining My NCBI bibliographies and other web-based tools and profiles; coordinating educational conferences through the Carver College of Medicine CME Division; preparing and sending bulk mailings; assisting with telephone calls for research projects; designing custom forms such as questionnaires/surveys, brochures, and postcards for research; designing and distribute the semi-annual IRENE e-Newsletter; designing the department’s research bulletin board and research poster presentations; general administrative tasks such as renewing certificates and medical licenses, reporting CME credits to the AAFP and/or ABFM or other agencies, scheduling meetings and maintaining calendars, and coordinating travel.

MINIMUM ELIGIBILITY REQUIREMENTS:

Any combination of related clerical office experience, related undergraduate education and/or post high school clerical training that is the equivalent to four years of full-time employment and includes the use of word processing.

Before applying for the SECRETARY III position, please read the Minimum Qualifications

Work Samples will be administered to determine proficiency for approved Special Qualifications.

Before you can apply for a specific opening, you must have an ACTIVE ELECTRONIC MERIT EMPLOYMENT FILE with UI HR Employment Services. If you have already done so, please login. If you have not, please read our introductory page.




APPLICANT CREDENTIALS ARE SUBJECT TO VERIFICATION
Background checks(criminal history, child/dependent adult sexual abuse) will be conducted on final candidates for all positions in UI Hospitals and Clinics. Background checks may also be conducted for other positions.

For information about applying for Office and Clerical, Service, or Technical/Craft positions, please go to Merit Application Procedures or contact University Human Resources Employment Services at 319-335-2656 or 800-272-6400 (Iowa Toll Free).

The University of Iowa is an equal opportunity/affirmative action employer. All qualified applicants are encouraged to apply and will receive consideration for employment free from discrimination on the basis of race, creed, color, national origin, age, sex, pregnancy, sexual orientation, gender identity, genetic information, religion, associational preference, status as a qualified individual with a disability, or status as a protected veteran. The University also affirms its commitment to providing equal opportunities and equal access to University facilities. Women and Minorities are encouraged to apply for all employment vacancies. For additional information on nondiscrimination policies, contact the Coordinator of Title IX and Section 504, and the ADA in The Office of Equal Opportunity and Diversity, 319/335-0705 (voice) or 319/335-0697 (text), The University of Iowa, 202 Jessup Hall, Iowa City, Iowa, 52242-1316.

Persons with disabilities may contact University Human Resources/Faculty and Staff Disability Services, (319) 335-2660 or fsds@uiowa.edu, to inquire or discuss accommodation needs.

Prospective employees may review the University Campus Security Policy and the latest annual crime statistics by contacting the Department of Public Safety at 319/335-5022.

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